| Apply and gain an in-depth knowledge on effective meeting skills |
Learn how to plan, schedule and organize meetings |
| Prepare meeting venue with proper layout to facilitate meeting objectives, seating arrangements and required meeting support systems |
Ensure availability of support to take care participants needs |
| Prepare agenda, minutes of meetings, taking attendance |
Understand the roles of the chairperson, facilitator, minute taker and attendees |
| Identify the types and purposes of meetings |
Review the agenda to cover during and after the meeting |
| Plan for meeting and send out meeting reminders |
Start on time, keep it short and simple, stay on topic and take smaller meetings outside the conference room |
| Carryout different approach, use technology and send out a meeting summary |
Recognize the most effective type of meeting and deal with stressful meetings in a professional manner |
| Take a time-out, acknowledge your triggers, address your fears and resist hostility |
Manage time in a meeting effectively by identifying goals for the meeting |
| Create an agenda with time references as well as identify and work with a timekeeper |
Write effective minutes of a meeting, focus on listening and take the time to properly prepare for the meeting in advance |
| Use templates, meet and discuss the meeting with the chairperson in advance and talk to attendees before the meeting |
Be prepared, sit next to the chairperson, type the notes into the final minutes document and write objectively |
| Apply various ways to be a better meeting participant, come prepared and think before you speak |
Ask questions of others, put your phone away, speak with confidence and use the rule of three |
| Use powerful words, practice out loud, choose your spots and apply techniques of effective listening for effective meetings |
Focus on the speaker, look at body language, ask for clarification by rephrasing, keep an open mind and focus on the overall picture |
