Topic outline

  • Planning and Prioritization

    This course provides an overview of all significant aspects and considerations of planning and prioritization for those who are involved in visioning and strategic thinking at all level of complexity in both technical and non-technical functions in general and for team leaders corporate planning in particular. The course is also beneficial for specialists who need to understand the creative thinking process in an application mode.

    Planning and Prioritization

    • Training Methodology & Objectives

      Training Methodology

      This Trainee-centered course includes the following training methodologies:-

      • Talking presentation Slides (PPT with audio)
      • Simulation & Animation
      • Exercises
      • Videos
      • Case Studies
      • Gamification (learning through games)
      • Quizzes, Pre-test & Post-test

      Course Objectives

      After completing the course, the employee will:-

      Apply and gain an in-depth knowledge on planning and prioritization Understand the importance and benefits of setting priorities
      Understand and practices anticipating required changes to ways of working and adapts plans accordingly, including how to adopt best practices on effective planning in the Oil Industry Understand and have practiced prioritizing one’s own workload, on a daily basis, and make the best use of time and resources
      Have practiced using techniques and tools (such as evaluating the pros and cons of delaying one of the priorities, comparing value vs. time to weigh the importance of the tasks etc.) to resolve conflicts related to prioritization Be able to plan tasks and set task priorities based on departmental as well as organizational needs
      Have practiced how to use prioritization tools such as urgent/important matrix that enables the effective and efficient use of time Understand action priority matrix that enables making the very most of available opportunities
      Understand ansoff Matrix that enables evaluating and prioritizing opportunities by risk Discuss key concepts of planning and organizing including the planning tools and benefits of planning
      Identify the drawbacks of planning, the environment in which planning takes place, planning responsibilities and the various types of planning tools Recognize smart objectives and illustrate the stages in creating a Gantt chart as well as the work process analysis and process mapping
      Explain pareto 80/20 principle, avoid lack of planning, prioritizing, and focus and common time wasters Discuss lean value chain and production system and carryout leadership-management strategy
      Implement strategy and project management processes as well as identify the role of project manager as planning agent Recognize planning responsibilities, plan the project, identify the types of plans and apply project scheduling
      Plan the project by using logic diagram, generate ideas through mind mapping and apply visual planning Illustrate project life cycle phases, life cycle phases technical project and project methodology
      Start a project, plan the project and apply estimation, forecasting techniques and reporting Describe organisational structure, culture and planning
      Identify the barriers to executing plans, apply work management and discuss the characteristics of high-performing teams Build teams, carryout listening skills, create action plans and apply continual monitoring and improvement techniques
      Illustrate PDCA cycle as well as apply human resources management, goal setting and helping others to set goals Recognize workforce diversity and the top 10 benefits of workplace diversity
      Employ coaching and feedback, networking and mentoring, effective meetings, time management and stress management techniques
      • Course Description

        With today’s increased demand and volume, we need to plan, prioritize and organize ourselves to make the most out of the fixed amount of time we are given. Developing good planning and organizational skills is an investment that supply benefits for years. To be successful means to be organized. By utilizing planning and organizational skills, you will encounter improved productivity, better management, as well as an overall increase in professional growth. 
        Organizing is not just about removing clutter but also includes planning and prioritizing. The ultimate aim of improving your organizational skills is to improve your productivity and reduce wasteful activities.
        This E-Learning course is designed to provide participants with a detailed and up-to-date overview of planning and prioritization. It covers the key concepts of planning and organizing; the planning tools and benefits of planning; the drawbacks of planning; the environment in which planning takes place; the planning responsibilities; the various types of planning tools; the smart objectives; the stages in creating a Gantt chart as well as the work process analysis and process mapping
        During this interactive course, participants will learn the pareto 80/20 principle; avoiding lack of planning, prioritizing, and focus; the common time wasters; the lean value chain and production system; the leadership-management strategy; the strategy and project management processes; the role of project manager as planning agent; the planning responsibilities, planning the project, the types of plans and project scheduling; the project planning by using logic diagram, generating ideas through mind mapping and the visual planning; the project life cycle phases, life cycle phases technical project and project methodology; starting a project; planning the project; the estimation, forecasting techniques and reporting; the organisational structure, culture and planning; the barriers to executing plans; the work management and the characteristics of high-performing teams; building teams, listening skills, creating action plans, continual monitoring and improvement techniques; the PDCA cycle; the human resources management, goal setting and helping others to set goals; the workforce diversity and the top 10 benefits of workplace diversity; and the coaching and feedback, networking and mentoring, effective meetings, time management and stress management techniques.
        • Module 01 - Introduction to Planning & Organizing

          Contents:
            • Course Title: Planning and Prioritization
            • Course Objectives
            • Module 1: Introduction to Planning & Organizing
            • Introduction to Key Concepts
            • Planning Tools - Definition
            • Benefits of Planning
            • The Importance of Planning - Video
            • Drawbacks of Planning
            • Why Planning Matters?
            • The Environment in Which Planning Takes Place
            • Planning Responsibilities
            • Recommended Exercise for Your Team
            • Project Planning for Beginners – Video
            • Module Quiz
          • Module 02 - Types of Planning Tools

            Contents:
              • SMART - Objectives
              • Gantt Chart
              • Stages in Creating a Gantt Chart
              • Work Process Analysis & Process Mapping
              • The Pareto 80/20 Principle
              • Setting SMART Goals - Video
              • Recommended Exercise for Your Team
              • Lack of Planning, Prioritizing, and Focus
              • Common Time Wasters
              • GAME: Time Wasters
              • Workplace Behavior Timewaster – Video
              • Module Quiz
            • Module 03 - Value Chain

              Contents:
                • Lean Value Chain & Production System
                • Value Chain, Leadership-Management strategy
                • Porter's Value Chain: How to Create Value in Your Organization - Video
                • Linkages Between Value Chain Activities
                • Think Value Chain – Video
                • Module Quiz
              • Module 04 - Implementing Strategy

                Contents:
                  • Effective Planning
                  • What is Project Management? Introduction in 7 Minutes - Video
                  • Project Management
                  • Project Management Processes
                  • Project Manager as Planning Agent
                  • What is the Project Management Triple Constraint - Video
                  • Triple Constraints
                  • Triple Project Constraints
                  • Role of the Project Manager
                  • Planning Responsibilities
                  • Planning the Project
                  • Types of Plans
                  • Project Scheduling
                  • Planning the Project – Logic Diagram
                  • Mind Maps – Generating Ideas
                  • Mind Map - Visual Planning
                  • Exercise
                  • Module Quiz
                • Module 05 - Project Life Cycle

                  Contents:
                    • Project Life Cycle Phases
                    • Life Cycle Phases
                    • Life Cycle Phases Technical Project
                    • Project Methodology
                    • 6 Phase Project Life Cycle4 Stages of Project Life Cycle | Phases of Project Management Life Cycle - Video
                    • Starting a Project
                    • Exercise
                    • Defining
                    • Project Brief
                    • Project Charter
                    • Strategy
                    • Staffing
                    • Project Management Staffing – Video
                    • Module Quiz
                  • Module 06 - Project Planning

                    Contents:
                      • Planning the Project Plan & Control
                      • Project Planning Process: 5 Steps To Project Management Planning - Video
                      • Planning the Project Conceptual Planning Model
                      • Planning the Project – Steps
                      • Planning the Project – Scope
                      • Planning the Project – Strategy
                      • Planning the Project – Estimates
                      • Activity Estimating
                      • Forecasting Techniques and Reporting
                      • Forecasting
                      • Forecasting – Contingency Plans
                      • Project Management Tutorial: Forecast the Project – Video
                      • Module Quiz
                    • Module 07 - Organizational Culture

                      Contents:
                        • Organisational Structure
                        • Organisational Culture
                        • Exercise
                        • Organisational Structure and Planning
                        • Barriers to Executing Plans
                        • Why Projects Fail: Top 10 Reasons for Project Failure - Video
                        • Work Management
                        • Work Teams
                        • Characteristics of High-Performing Teams
                        • Building Teams
                        • How to Build A Project Team – Video
                        • Module Quiz
                      • Module 08 - Action Plans

                        Contents:
                          • Creating Action Plans
                          • The Action Plan
                          • Action Plans
                          • How to Create an Effective Action Plan - Video
                          • Continual Monitoring and Improvement Techniques
                          • PDCA Cycle
                          • Human Resources Management
                          • Goal Setting & Helping Others to Set Goals
                          • SMART
                          • The Plan, Do, Check, Act Cycle – Video
                          • Module Quiz
                        • Module 09 - Coaching and Mentoring

                          Contents:
                            • Workforce Diversity
                            • Top 10 Benefits of Workplace Diversity
                            • The Benefits and Challenges of a Diverse Team
                            • The Benefits and Challenges of a Diverse Team - Video
                            • Exercise
                            • Coaching and Feedback
                            • Coaching: Ask the Correct Questions
                            • Recommended Activity with Your Team
                            • Coaching the GROW Model
                            • Coaching: The Role of Feedback
                            • Coaching: Advantages of Feedback
                            • Feedback
                            • Exercise
                            • Networking
                            • Networking and Mentoring
                            • Mentoring
                            • A Good Mentor
                            • Coaching vs. Mentoring - Video
                            • Difference Between Mentoring & Coaching
                            • Exercise
                            • Module Quiz
                          • Module 10 - Time Management

                            Contents:
                              • Facilitating Effective Meetings
                              • Time Management Tips
                              • 20 Quick Tips for Better Time Management - Video
                              • How to Achieve a Good Work-Life Balance
                              • Stress Management Techniques
                              • Stress Relieve
                              • Practice: Stress Relieve
                              • Work Life Balance 6 Tips to Improve Your Work-Life Balance – Video
                              • Module Quiz
                            • Post-Test

                              Kindly complete the post-test to assess your knowledge about the topic after the course.